Job Description

Key Responsibilities

1. HR Operations & Employee Lifecycle Management

• Coordinate core HR administrative processes, including recruitment administration, onboarding, probation tracking, offboarding, and personnel file maintenance.
• Maintain accurate employee records and HR databases, ensuring data integrity and confidentiality.
• Support the administration of employee leave, attendance, and other HR-related records.
• Prepare and manage HR documentation, including employment contracts, letters, addenda, and internal communications.
• Support the implementation and communication of HR policies, procedures, and statutory documentation.
• Maintain internal communication platforms for HR announcements, milestone acknowledgments, and employee engagement updates.

2. Employment Compliance & Statutory Reporting

• Ensure accurate and timely submission of mandatory government reporting related to employment and workforce regulation.
• Manage documentation and compliance processes related to the employment of foreign workers, including pass applications, renewals, insurance coverage, and reporting obligations.
• Ensure HR practices align with relevant employment laws, regulations, and internal policies.
• Maintain organised records to support audits, inspections, and compliance reviews when required.

3. Learning, Development & Employee Experience

• Coordinate employee training registrations and maintain records of training participation and certification.
• Support the planning and execution of employee engagement initiatives, welfare programmes, and internal activities.
• Contribute to initiatives that enhance workplace culture, employee morale, and organisational effectiveness.
• Support performance management processes where applicable (e.g., documentation, tracking, and coordination).

4. HR Coordination & Business Partnering

• Act as a central coordination point across departments for HR-related matters and cross-functional workflows.
• Work closely with managers to support HR processes such as hiring, performance discussions, and employee relations documentation.
• Maintain and update internal records, consolidate reports, and coordinate deliverables with internal and external stakeholders as required.
• Provide general HR and administrative support to management and other departments as needed.

5. General

• Complete other tasks as assigned by management.

Requirements

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• At least 5 years of relevant experience in HR operations, HR administration, or a similar generalist role. Preferably with payroll experience within the F&B industry, including experience handling part-timer timesheets and payroll processing.
• Experience in managing employee lifecycle processes (onboarding, offboarding, documentation) is preferred. Prior experience handling foreign worker documentation (e.g., Work Permit, S Pass, EP) is an advantage.
• Experience handling a workforce headcount of approximately 200 (full-time and part-time mix) will be advantageous.

Plain Vanilla Bakery it started out with a simple, earnest ambition to create and share some good old-fashioned cake with our local community; cake that was made with real wholesome ingredients, and was familiar and comforting. In a world of mass-produced confections, we wanted to go back to basics and bake like our mums and grandmothers used to – moist red velvet cupcakes topped with vanilla buttercream, apple pound cake drizzled with caramel, decadent chocolate brownies, warm and fudgey on the inside. The kind of scents, flavours, and textures that make us nostalgic for days gone by.

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